WebFile ASP MANUAL

MANUAL for USERS

• About this manual
• Login
  • Login
  • Logout
  • When forgot your account,password
  • Google SSO authentication
  • SAML authentication
  • Windows Integrated Authentication
  • Client authentication
  • Two-factor authentication
  • Account lock
  • Information Function
  • Login Error
• Menu
• File list
  • File list
  • Upload files
  • File Distribution
    • About Email text
    • About security settings
    • Send from own mailer
    • Email to Receiving (collecting) and distribution
    • About Email text of the Email to collect and distribute
    • About security settings of the Email to collect files and distribute files
    • Notification of file and collection Email send from own mailer
    • Check on how many people the file was sent
  • Group sharing folder function
  • Folder publication
  • Display thumbnail image function
• Receive (collect)
  • Collected file list
  • Receive (collect) files
  • Receive (collect) files from own mailer
  • Store files
• Gathering(※Option)
  • Gathering list
    • Download logs
    • Details of Gathering
      • About address list
      • About body of email
    • Stop Gathering
  • Send a Gathering Email
    • About destination files
    • About Email text
    • About security settings
    • About address list
• Mail standby
• Address book
  • Address book
  • Add address
  • Edit address
  • Delete address
  • Change group of address
  • Add group
  • Edit group
  • Delete group
  • Change the order of groups
• Approval list(※Option)
  • Approval list for the user
  • Approval list for the superior
• History
• Settings
  • Template
  • Sign-off name
  • Group sharing
    • User management
    • IP Restrictions
  • Sender setting
  • Mail Distribution Setting
• Profile
• Support
• Help
• Download files
  • The ordinary download
  • Download with the one-time password
  • Download with the one-time password(another destination)
  • Download with specified password
  • Download with the mail address
  • In case you cannot download files
• Upload files
  • The ordinary upload
  • Upload with the one-time password
  • Upload with specified password
  • In case you cannot upload files

File list

In the area of the system, you can operate like as follows: see the list of files, distribute files, upload files, download files, delete files, create folders, edit folders, delete folders, move files into another folder, see the details of files, change file’s name and so on.

Please click Menu:File list.

File list

When you click Menu: file list, you will see all of files uploaded on the system as a list.
In this area, you can manage each file. And you also be able to check the maximum capacity and occupied volume.

Capacity	display a capacity you can use. The maximum capacity means "the basic capacity" + "the expand capacity". ※If the rest of the expand capacity falls below the expand capacity that is set in the user setting, the The maximum capacity means "the basic capacity" + "the rest of the expand capacity of the system". notice; When you see a shared folder on the file list, the expand capacity is not reflected. The capacity of the shared folder set by the administrator is displayed. the basic capacity It is a capacity peculiar to the user. the expand capacity If the system has a rest of capacity(unallocation),user can use the expand capacity. The expand capacity is able to be allocated to users. In the right hand, the instrument reads how much you occupied(When the administrator set it as non-display, the instrument is not displayed.).
Folder list	Folders registered as favorites, shared folders, and personal folders are displayed.(→About folders)
File List	display files uploaded.(→About file list)

About folders

In the top side of file list, you can check the current folder in a list box, and there are buttons for operate.
You can use the list box when you see the folder except the top folder. Please see the follow to know how to operate files and folders.
About shared folders, please see About folder list and Group sharing folder function.

Current folder

The folder you see at present. When you choose another folder in the list, you can see in that folder.

Change folder name

You can change the folder name. You cannot change the shared folder only your personal folder.

Delete folder

You can delete the folder you see at present. When you delete a folder, all of files and folders in the folder are also delete.
Please be careful to delete folders. You cannot delete shared folders.

Create folder

You can Create a new folder. You cannot create a new shared folder.

Move folder

You can move the folder with drugging the folder as you like.And drop the folder where you want to put in.
The favorite folder list does not support this function.

Create folder

You can Create a new folder.Please select the location for creating a folder and enter a name for the newly created folder.
Please enter a folder name and click the [Create folder] button.

It moves to a folder Create folder(completion). Please Click each button.

Move to parent folder

It moves to parent folder.
Since a parent folder is Top if you create a folder to Top, it will move to the Top.

Move to create folder

It moves to the created folder.

Creating more

You create a folder further.
If it clicks the button you [Creating more], it will move to a Create folder.

About folder list

The left side of file list is folder list.
Varieties of folder, about function, about icon, please see the follow;

Favorite folder	Click the icon to the right of the folder name to register or delete the folder as a favorite folder. is displayed for folders registered as favorites, and , and for other folders.
Shared folder	folders in this area, they are shared folder. You can share files with another users belong to the same group with you. If you are not the user be able to use shared folders, there is no display “▼Shared Folder”. About group share function, please see Group sharing folder function.
Search shared folder	search files in a shared folder. If you are not the user belong to groups or be able to use share folders, or if the search shared folder function is not available, it does not display on your screen.
Personal folder	folders in this area, you can use as for personal. You can create, edit, delete folders at will. If you are not the user be able to use shared folders, there is no display “▼Personal Folder” on the top of folder list, all of the folders you see are your private folder.
(folder name)	a folder you see in at present in personal folder.
(folder name}	a folder you do not see in at present in personal folder.
(folder name)	a folder you see in at present in shared folder.
(folder name)	a folder you do not see in at present in shared folder.

About file list

On the right side of file list, you can see all of files which are uploaded on the system.
About functions of the file list and buttons are as follows.

File name	name of a uploaded file.
Modified	date of file uploaded or modified.
Size	size of file uploaded.
Notification	the numbers of you have sent the file.
	button to file upload. (→file upload)
	button to download a whole folder that you select at present. Notice: This function is depend on your environment of your system, so that it is not all of users can use it.
	button to change a file name and set about thumbnail images. To change file name, please enter a new file name and after that click.(→show thumbnail image function)
	button to see details of a file. You can see a memo about the file and registered date. To close the details, please click . And you click "click to edit...", you can edit the content of the memo about the file. If you have already had the memo, you can edit the content of the memo by clicking the characters of the memo.
	[Distribute] is a button to distribute files. (→File distribution)
	[Download] is a button to download files.
	[Delete] is a button to delete files. Once you delete files, files are completely deleted from the system. So a person received an Email to download the files will not be able to download those files. Please be careful to delete files.

Operate files you select at present

You can operate all files you select with check box at once.
Click the [Distribute] button to distribute the files.
Select a destination folder and click the [Move] button to move the files to another folder.
Click the [Download] button to download the files.
Click the [Delete] button to delete the files.
When you click [Distribute] button, all selected files can be sent for person you want to send.

Move files (Drag & Drop)

You can move files with dragging and dropping files.
Please drag file name you want to move, and drop files on the folder you want files move in.
The favorite folder list does not support this function.

Search files

You can search for registered files by entering part of the file name as a keyword.
Enter the keywords and click the [Search] button.
Multiple keywords can be entered by opening a space.